Thank you for choosing to use the Bruce Freeman Rail Trail for your event.

For all organized events of 25 people or more, submit the information on the following pages to the Chelmsford Town Manager and/or Director of the Westford Recreation Department, depending on the section of trail being used for your event. Please provide at least 45 days advance notice. This form is used to ensure event organizers have adequately planned for the event, to reduce the chance that multiple large events will be held on the same section of trail on the same day, and to provide a consistent set of questions and guidance for all municipalities impacted by the event. 

During the event, we ask that your group respect other users of the trail as well as property adjacent to the trail. Please follow all rules of the trail and exercise caution, particularly at road intersections. With your assistance, the safety and pleasure of all can be maximized.

Authorized parking is available at the following locations:
		Old Town Hall, 1A North Road (Rt. 4), Chelmsford
		Chelmsford Center Artwalk, Cushing Place, Chelmsford
		Sovereign Bank Municipal Parking lot, 5 Billerica Road (Rt. 129), Chelmsford
		Byam School, 25 Maple Road, Chelmsford (non-school hours only)
		Town Land at Heart Pond, 2 Pond Street, Chelmsford

Please note that the parking lot at the Rt. 3 terminus is private property. Use of that facility must be authorized by the property owner. There is currently no authorized parking for the trail available in Westford.

On weekends, the best location for staging an event is at the Byam School where there is ample parking and room for portable toilets. Additional open space is available at the adjacent Red Wing Farm Conservation Area. From Byam School, the event can loop south to Rt. 27 and back (approx. 4.4 mi) or north to Chelmsford Center and back (approx. 4.8 mi) without crossing any major intersections.

Submit the completed form for approval to one or more of the addresses below. The form should be submitted ONLY to municipalities impacted by your event.

Chelmsford Town Manager	Patricia Savage, Director	
Town Offices	Town of Westford	
50 Billerica Road	Parks, Recreation, and Cemetery Dept.	
Chelmsford, MA  01824	P.O. Box 2444	
	Westford, MA  01886
Phone: 978-250-5201	Phone: 978-692-5532	
Fax: 978-250-5252	Fax: 978-392-4471	
Chelmsford.BPAC@gmail.com	psavage@westfordma.gov	
http://townofchelmsford.us	http://www.westfordma.gov/rec		

Sponsoring group or organization
Name:
Point of contact:
Address:
Phone number:
Email address:
Is the organization a 501(c)(3) non-profit organization?

Points of contact for day of activity (names and cell phone numbers):

Description of activity
Name of event:

Type of event (e.g., fund raising event, road race, etc.):

Mode of transportation used by participants during the event (e.g., walk, bike, wheelchair, inline skates, cross-country skis, etc.)

Expected number of participants:
Date:
Start time:
End time:
Starting point on trail:
Turn-around point on trail, if applicable:
Ending point on trail:
Event support needs
Any large organized activity could place a strain on local services and facilities. To help assess whether additional support is needed, please answer the following questions.
	1.	Where will participants park and/or be dropped off and picked up?
	
	2.	Will participants be provided with water? If so, where?
	
	3.	Will participants be provided with food? If so, where and what type?
(Check with the Board(s) of Health for permitting requirements)

	4.	What arrangements have been made for rest room facilities?
	
	5.	How will medical emergencies be handled? (Event organizers may be required to indemnify the Towns from liability for injuries incurred during the event)

	6.	What provisions are being made to remove trash generated by this event?

	7.	What provisions are being made to remove signs placed for this event?

	8.	How will you ensure safety at crossings of road intersections?
(Check with the local police department(s) to arrange for traffic details, particularly if crossings of Rt. 27 in Westford and Rt. 110 in Chelmsford are planned)

	9.	How will weather events be handled (e.g., rain or extreme heat)?

	10.	How will wetland areas be protected from littering by event participants?

Additional comments or information related to the event

Thank you for your interest in using the Bruce Freeman Rail Trail